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Cultivating a Relationship with your Mentor

In my last post, I shared different resources for finding a mentor. The next step is cultivating a relationship.  If you find your mentor through a mentor-mentee program, the initial conversation can be easier. Some programs have set discussion topics or may do an e-introduction. Regardless of how you meet your mentor, most of the time it’s on you, the mentee, to start the relationship.

  1. Introduce yourself: My recommendation is keep the introduction to a short and sweet email stating how you got their contact information, who you are, why you are reaching out, and request a meeting. You can include a resume to provide additional details. Mention any commonalities like alma maters or group affiliations, but keep it concise. When requesting a meeting be specific about how long you want to meet, whether you would like to be in person or via phone, and a timeframe of the meeting. [Author’s note: I’m writing from the perspective of someone who doesn’t like reading long emails. The longer the email and the vaguer the ask, the longer it takes me to reply. Everyone is different.]

Example:

Dear Ms. Where I. Want-to-Be,

My friend, Jane Q. Boss, recommended I reach out to you about career opportunities in transportation planning. I’m currently a dog park planner at ABC Planning Company. My resume is attached. I’d like to take you to coffee to discuss how I can transition into transportation planning. Do you have availability the week of October 10th or 17th for a mid-morning coffee meeting near your office?

I look forward to hearing from you.

Sincerely,

Fabulous N. Training

P.S. I’m a fellow Terp!

  1. Respond to their email: Since you kept your message concise and included a meeting request for a specific time period, the person is likely to respond with a date (possible dates) when they are available. Your next step is to respond within a business day to confirm the date works with your schedule. I have had people do a great job of introducing themselves, but the relationship never gets going because they do not respond to my email in a timely manner (over a week later) or not at all.
  1. Meet: Now it’s time for your initial meeting. Since you reached out to the person, you’ve already done some homework and know the basics of where they went to school and places they have worked (LinkedIN and Google are your friend!). Spend a few minutes of the conversation getting to know more about them and sharing more about who you are. You’ll want to have questions prepared that get to the heart of why you want to meet with them. Remember, you’re asking them for their wise council, so use your time with them wisely. If there’s a connection, ask them if it’s okay if you reach out to them periodically with questions AND what is the best way to keep in touch.
  1. Send a thank you/follow up: Within a day or two follow up with a thank you email or if you really want to impress them send a handwritten thank you note (I can remember every single person that sent me a handwritten thank you note. Emails not so much). Thank them for the time and advice. If your mentor offered to help you with something or your promised to send something, now is the time to follow up. For example, if they offer to look at your resume, email them a copy.
  1. Keep in contact: As I mentioned in my previous post, each mentor-mentee relationship will look different. After your initial meeting, you all may only talk again once or twice. However, it’s possible that you have a great relationship and meet regularly (every other month, quarterly, semi-annually). Schedules aside, in general, the frequency of your meetings will depend on how much you keep in contact with your mentor. Keeping in touch could be sending a quick email about an article you think may interest them or a paper you wrote, replying to their social media posts, inviting them to an event to speak or be an attendee, or meeting them for coffee.

These five steps are suggestions based on what has worked for me and my mentees. Why five? I could’ve written more, but I prefer numbers divisible by five (we all have our quirks). After writing this post, I realized I never addressed WHY you should have a mentor. I guess I’ll be writing another post soon!

Veronica O. Davis, PE is a transportation guru who uses her knowledge to spark progressive social change. As Co-owner and Principal of Nspiregreen, she is also responsible for the management of the major urban planning functions such as transportation planning, policy development, master planning, sustainability analysis, and long range planning. In July 2012, Veronica was recognized as a Champion of Change by the White House for her professional accomplishments and community advocacy, which includes co-founding Black Women Bike.

 

View More: http://edwardunderwood.pass.us/nspiregreen

Finding a Professional Mentor

Throughout my career, I have had mentors who guided me through challenging career decisions, gave me tough love when I needed it most, and coached me out of a funk.  Some of the relationships with my mentors have spanned decades, while others were one or two conversations.  Regardless of the type of relationship, I believe everyone should have people they can count on for guidance and perspective.

As a transportation nerd and executive, one question that I am often asked is “how do I find a mentor?” Here are five ways I found my mentors and how my mentees found me.

  1. Apply to a formal mentor-mentee program: Many professional organizations and large companies have a formal mentor-mentee program. The organization/company will match you with a mentor based on areas where you need guidance. These programs are a great way to meet with senior professionals in your industry. I have served as a mentor in the Women’s Transportation Seminar – DC Chapter twice and I still work with both mentees today. I have my mentee that I was matched with two years ago and my current mentee. Although my obligations of the program ended with my old mentee last year, we still try to get together at least 3-4 times a year. I’m meeting with my current mentee about every other month.
  2. Look within your company/agency: A boss or supervisor can serve as a mentor. However, I have found that it helps to have a senior person to mentor you that does not have a direct say in personnel matters (i.e. raises, promotions, etc) because it can create a conflict of interest. At every organization I worked prior to Nspiregreen, I had a mentor within my agency/company that was in a different department or office. In each case, I found that person without a formal program. There was something about them (personality, position, leadership style) that drew me towards them.  For example, when I was at the Federal Highway Administration I met my mentor during orientation. He walked in, was well-dressed, and had a presence that commanded attention without being gregarious. After learning he was in the Senior Executive Service, I decided I was going to get his contact information and he was going to help me navigate the Federal government. Our mentor-mentee relationship started with monthly 15-20 minute meetings. Twelve years later we still have check-ins by text message, email, or over a meal (when our schedules align).
  3. Reach out to a former boss: We leave jobs for different reasons such as relocation, change in career paths, or ending of an internship. If your boss is not the reason you left and you had a connection with them, they may be a good person to serve as a mentor. Depending on how long you were at the company/agency and the nature of your relationship with your boss, they may have unique insight into your strengths and areas where you can grow. Personally, I reach out to my boss from my internship between college and graduate school a few times a year.
  4. Use the internet: The internet gives us global access to all levels of professionals in any industry. You can Google leaders in your industry or use networking or social media sites like LinkedIn, Twitter, or blogs to learn from their experiences and connect with them. People have reached out to me on LinkedIn to ask specific questions related to growing in transportation and equity. Some of those conversations ended on LinkedIn, while others led to in-person meetings.
  5. Use your resources: People you know, know other people. Whether you are looking for a new job or have questions about growing within an industry, share your progress with your friends and network. Often your contacts know people who can help you find someone that can impart knowledge. Ask people you know to facilitate an introduction or at the very least give a heads up that you are going to contact them.

There are many other ways to find a mentor. These are five methods that have worked for me or people have used to contact to me. In my next post, I will discuss how to start and cultivate the relationship with your mentor.

Veronica O. Davis, PE is a transportation guru who uses her knowledge to spark progressive social change. As Co-owner and Principal of Nspiregreen, she is also responsible for the management of the major urban planning functions such as transportation planning, policy development, master planning, sustainability analysis, and long range planning. In July 2012, Veronica was recognized as a Champion of Change by the White House for her professional accomplishments and community advocacy, which includes co-founding Black Women Bike.

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Not Everything is About Work

Nspiregreen in not all about work. Since most of our work depend on team collaboration and communication, we make sure we take opportunities to build a strong team. And, what a better way to strengthen our teams that having fun together?

Once every two months we participate in a team building activity. We rotate the role of the activity organizer, so each member of our team has the opportunity to prepare one or two activities during the year. In the past year, we have enjoyed of a variety of activities such a tour to the DC Water’s Wastewater Treatment Plant and Escape the Room.

Our last team building activity was a few weeks ago, on September 9th. We learned to build terrariums in a wonderful and fun place called Lemon Bowl. After a very instructive and fun experience, we end up with a beautiful take away. Here are some pictures of us having fun and building terrariums:

 

Team Building: Terrariums 1

Team Building: Terrariums 2

Team Building: Terrariums 4

 

And the final product…..

Team Building: Terrariums 5

 

 

Fabiana I. Paez is passionate about creating visual designs to communicate and engage people in urban planning projects, as well as social and environmental causes.





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